Executive Secretary Jobs in Pakistan Hockey Federation (PHF) 2023

The Pakistan Hockey Federation (PHF), the governing body for the sport of field hockey in Pakistan, is seeking an Executive Secretary for its Lahore Head Office. The major responsibilities of this position include maintaining office records efficiently, assisting the President PHF, Secretary General PHF & Director Coord & Admin, preparing and managing correspondence, reports and documents, setting up and maintaining document management systems, maintaining a proper filing system, initiating reports & returns timely and maintaining proper records of inquiries and maintaining liaison with officials conducting the inquiries for meeting the timelines. The candidate will also be responsible for making travel arrangements for executives, attending meetings and taking notes for issuance of minutes of the meetings, handling confidential documents and ensuring safe custody, creating a database of players, coaches and technical officials and receiving incoming mail and ensuring dispatch of outgoing mail timely while keeping a record.
The ideal candidate for this position should have knowledge and experience of relevant software applications including spreadsheets and database management, knowledge of administrative, business principles and clerical procedures, proficiency in English language skills and experience in producing quality correspondence and documents. The candidate should also have experience in information and communication management, good composing skills on computer and good writing and speaking skills. The candidate should be able to work under pressure and have good time management skills. Experience as an executive secretary on a similar administrative assignment will be an added advantage. The age limit for this position is up to 45 years. The minimum education required is Postgraduate with 5-6 years of experience in a similar capacity. The salary will be market competitive.